QR code login

Go to School settings → QR login and turn on Enable QR code login, then save. This is a separate tab from the Password settings page — see Password settings.

Once it's on, a QR codes menu appears in the bulk-actions bar on the Users page (and on the Reset passwords page — see Teachers), and a QR code column becomes available (see Customise columns) showing at a glance which users already have a code.

Go to Users, filter down to the pupils you want — a class, a year group, or any other selection — then select them and open the QR codes menu in the bulk-actions bar.

• Generate QR codes — creates a code for any selected user who doesn't already have one. Anyone already holding a code keeps the same one.
• Print QR codes — does the same generation (fills in a code for anyone who doesn't have one yet), then opens a print view with every selected user's current code, ready to print onto badges, stickers, or cards for distribution.

Because both actions work on whatever you've selected, you can distribute by class or year group simply by filtering and selecting that group before printing.

The printed cards come out in registration group order, alphabetical by surname within each group, and each registration group starts on a new page — so a whole-year batch comes off the printer already split into classes, ready to hand to each form tutor. Users with no registration group, such as staff, print at the end.

Large batches — a whole year group or the whole school

There's no limit on how many pupils you can do at once. A big batch takes a while — each code is an image that has to be created and stored — so a progress bar appears above the list showing how far it has got.

• Keep the page open until it finishes. If you navigate away or close the tab, the run stops.
• Nothing is lost if it does stop. Every code created up to that point is already saved. Run the same action again on the same selection and it picks up where it left off — Generate QR codes skips anyone who already has one.
• Printing a very large batch opens a print window with every card in it, which your browser may take a minute to lay out. If you only need one class at a time, filter to that class first.

If a pupil loses their card or badge, don't just reprint their existing code — anyone who found the original could still use it to sign in as that pupil. Instead:

• Delete & regenerate QR codes — replaces the code for every selected user with a brand-new one, immediately invalidating whatever they had before. Use this for the pupil(s) who lost their code, then print and distribute the new one.

This is different from Generate QR codes, which leaves an existing code untouched — regenerate is the action that actually invalidates a lost code.